Wednesday, June 15, 2011

Email Basics Blog


Email Basics - Things You Should Know

Multiple Email Clients View Online
You can have two or six email clients viewing your email at the same time.
Why would I do that?
If your email exists in two email clients, you have a backup of your email available at any time. This can be useful in troubleshooting email problems.
If one email client corrupts and loses all your email you have a backup.
I use Webmail in my browser for my email??
You can also use an email client to access your Gmail, or AOL, or HotMail or Yahoo email. You may find that useful.

Thunderbird and Postbox Express are two free email clients for Windows and Macintosh.

Email Backup - IMPORTANT

If you feel your email records are important, and you do not backup your email, you may be seeking disaster.

Macintosh - Email Backup is an easy to use, automated email backup solution. I have not tested this utility extensively. There is a free and pro version $10

Windows - Static Email Backup can easy backup your message store from Windows Mail, Outlook Express, Windows Live Mail, Outlook, Becky!, Thunderbird, IncrediMail and Eudora. $50 for all client support $25 for one client.
Download Trial

Email Maintenance - IMPORTANT

Almost All Email Clients require monthly maintanence.
If not done, you can lose all your emails and addressbook.
If the email database becomes too large, it it is not compacted once in a while, or rebuilt the danger of loss increases.
Sending an email to the trash is not enough, you have to empty the trash also.

Macintosh Entourage - Start Entourage with option key down and select Compact database: Use this option to compact and to back up the current database files. You can use this option to help recover some space from the database.
SEE Entourage HowTo
Why It’s Critically Important to Backup Entourage

Mac and Win Thunderbird - To reclaim that space for the current account and compact folders in Mozilla Thunderbird, Netscape or Mozilla:
* Select File | Compact Folders from the menu.
If your folders are big and you have deleted lots of (large) messages since the last compacting, this can take some time.
Thunderbird Tips

Windows Outlook -
The larger your PST file gets, the more chances are for it to become damaged. This happens because, while the PST file size is increasing, Outlook needs more and more resources to complete your tasks, so it becomes slower and more prone to errors.
To Force Compact Databse
In folder view, right click on Personal Folders
click on Properties for "Personal Folders"
Click on the Advanced... button
Click Compact Now button
How to repair Outlook folders
Outlook Tips

Email Help & Support

Helpful Emails - The Other Basic Subjects

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